RESUME

• Outgoing, detail- and task-oriented administrator, with strong organizational skills, and ability to translate broad principles to day-to-day activities

• Excellent oral and written communication skills, professional attitude, accomplished collaborator

• Quick learner, with the flexibility and willingness to adapt to any challenge

• References available upon request

Languages

English

French

Transportation Engineering Consultant Firm

Business Development Coordinator

​2011 - 2014  (same firm as the next two positions)

 

• Assessed bid documents and determined requirements applicable to the firm and its subconsultants/prime consultant

• Prepared forms/questionnaires and provided input for the firm’s proposal strategy

• Updated and wrote text for résumés, experience and other portions of the proposal document

• Built and formatted documents in Word, adhering to the proposal requirements as well as integrating company standards

• Assisted in the creation and editing of technical documents and other project deliverables

• Researched and managed production of 40th Anniversary Magazine

• Researched and managed implementation and maintenance of Cosential database

• Coordinated and planned company meetings

 

 

Regional Financial Administrator / Office Manager

​2004 - 2010

 

• Completed invoicing for all regional projects, coordinating with clients about invoicing procedure, and assisting Project Managers with budget management

• Maintained regional accounts receivable in Solomon Accounting System

• Processed accounts payable and employee expenses

• Formatted contract documents for submittal

• Continued to perform all Administrative Assistant duties described below

 

 

Administrative Assistant / Receptionist

​2003 - 2010

 

• Managed day-to-day activity and operations, including typing, faxing, copying, shipping and distribution of mail, for Regional San Francisco Office, support Vice President, Regional Manager and their staff

• Managed office proprietary document control policies and procedures, data entry and filing

• Assisted Regional Financial Administrator with compiling data and generating report for payroll

• Provided HR support by tracking time off, distributing updated benefit information, updating Employment Regulation Guidelines

• Received and directed incoming phone calls, facilitated internal communications and schedules

• Ordered and stocked office supplies, coordinated office equipment maintenance

• Coordinated office events, including holiday events, team-building off-sites, and internal office occasions

 

 

Solely-Owned Travel Agency

Executive Travel Consultant

​2000 - 2003

• Managed corporate accounts by writing, advising, presenting, implementing and enforcing travel policy

• Planned, advised, and booked independent and small group travel

• Communicated effectively with internal and external customers

• Managed office documents for internal office records, and distribution to clients

• Answered phones and fielded calls

 

 

Corporate Travel Agency

Travel Consultant

1998 - 2000

• Found hotel availability in sold out situations

• Booked air, car and hotel reservations for corporate clients

• Assisted with travel accounting

Macalester College

 

• Bachelor of Arts in Dramatic Arts. Concentration in English Literature

 

Lycée d’Etat International, Ferney- Voltaire, France

 

• French Baccalauréat à Option Internationale

• A Level English language, literature, history and geography supervised by Cambridge University, UK 

 

Berkeley Extension

• Editing Certificate 

 

Skillpath Seminars

• "The Indispensable Assistant"

• "MS Office Suite"

• "Getting the Most From Microsoft Excel"