• Outgoing, detail- and task-oriented administrator, with strong organizational skills, and ability to translate broad principles to day-to-day activities

  • Excellent oral and written communication skills, professional attitude, accomplished collaborator

  • Quick learner, with the flexibility and willingness to adapt to any challenge

  • References available upon request






Transportation Engineering Consultant Firm
Business Development Coordinator

2011 - 2014  (same firm as the next two positions)


  • Assessed bid documents and determined requirements applicable to the firm and its subconsultants/prime consultant

  • Prepared forms/questionnaires and provided input for the firm’s proposal strategy

  • Updated and wrote text for résumés, experience and other portions of the proposal document

  • Built and formatted documents in Word, adhering to the proposal requirements as well as integrating company standards

  • Assisted in the creation and editing of technical documents and other project deliverables

  • Researched and managed production of 40th Anniversary Magazine

  • Researched and managed implementation and maintenance of Cosential database

  • Coordinated and planned company meetings



Regional Financial Administrator / Office Manager

​2004 - 2010


  • Completed invoicing for all regional projects, coordinating with clients about invoicing procedure, and assisting Project Managers with budget management

  • Maintained regional accounts receivable in Solomon Accounting System

  • Processed accounts payable and employee expenses

  • Formatted contract documents for submittal

  • Continued to perform all Administrative Assistant duties described below



Administrative Assistant / Receptionist

​2003 - 2010


  • Managed day-to-day activity and operations, including typing, faxing, copying, shipping and distribution of mail, for Regional San Francisco Office, support Vice President, Regional Manager and their staff

  • Managed office proprietary document control policies and procedures, data entry and filing

  • Assisted Regional Financial Administrator with compiling data and generating report for payroll

  • Provided HR support by tracking time off, distributing updated benefit information, updating Employment Regulation Guidelines

  • Received and directed incoming phone calls, facilitated internal communications and schedules

  • Ordered and stocked office supplies, coordinated office equipment maintenance

  • Coordinated office events, including holiday events, team-building off-sites, and internal office occasions



Solely-Owned Travel Agency
Executive Travel Consultant

​2000 - 2003

  • Managed corporate accounts by writing, advising, presenting, implementing and enforcing travel policy

  • Planned, advised, and booked independent and small group travel

  • Communicated effectively with internal and external customers

  • Managed office documents for internal office records, and distribution to clients

  • Answered phones and fielded calls



Corporate Travel Agency
Travel Consultant

1998 - 2000

  • Found hotel availability in sold out situations

  • Booked air, car and hotel reservations for corporate clients

  • Assisted with travel accounting

Macalester College


  • Bachelor of Arts in Dramatic Arts. Concentration in English Literature


Lycée d’Etat International, Ferney- Voltaire, France


  • French Baccalauréat à Option Internationale

  • A Level English language, literature, history and geography supervised by Cambridge University, UK 


Berkeley Extension

  • Editing Certificate 


Skillpath Seminars

  • "The Indispensable Assistant"

  • "MS Office Suite"

  • "Getting the Most From Microsoft Excel"

© 2016 CogentOAK | Virtual Admin Services

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